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Instructions for Speakers

The conference room is equipped with a computer and a projector. All versions of Windows MS PowerPoint are acceptable (ppt, pptx). If proprietary software is to be used, the speaker should bring along their own laptop and a video adapter (HDMI).

To ensure the smooth running of the Conference, speakers are kindly requested to have their presentations uploaded on the desktop of the presentation room in a timely manner (namely either the day before for early morning sessions or early in the morning for the afternoon sessions).

Speakers have 20 minutes for their presentation and 5-10 minutes for questions.

Keynote speakers have 45 minutes for their presentation and 10-15 minutes for questions.

Speakers of the Special Session have 20 minutes for their presentation. There will be 20 minutes allowed for questions to the group all together after the five presentations.


Poster Presentation Guidelines

Poster presenters will be exhibiting their posters on Thursday, October 3, as per the Conference Programme.

Posters should be set up on Thursday October 3, before the poster session, in the designated poster area as per the Conference Programme. Student assistants will be available for help in the poster area. You are strongly advised to be in the poster area at least 15 minutes prior to the scheduled time of your presentation.

Posters can be stuck with blue tack or double-sided cellotape.


Poster size should be A0 size with portrait orientation.

Size Width x Height (mm) Height x Width (in)
A0 841 x 1189 mm 33.1 x 46.8 in


  • Posters should be formatted in APA style.
  • Posters should include a title, name and affiliation of the presenter(s) labelled with lettering at least 2.54 cm or 72 point high from the top of the poster space.
  • Text should be concise enough to be read in under 10 minutes and from a distance of about 120 cm.
  • Section Headings should be at least 36 pt., bold preferred. Avoid using all capital letters. Use bulleted lists where possible instead of paragraphs.
  • Use photos, diagrams, graphs or any other artwork as a focal point to attract attention and these should be easily visible from a distance.
  • Try to make all illustrations (charts, pies, graphs, etc.) into bold graphic display where text is minimized and symbols are maximized.
  • Avoid colours that will distract the viewer from the focal parts of your presentation.